PMO Self Assessment

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PMOs continue struggling with the PMO Value measurement process.  How would anyone know if your PMO Improvement Plan is progressing?

Much of the confusion is caused from the lack of a well-defined Value Model.

We believe measuring a PMO's true value must be reasonable & easy.

Now LETS SIZE YOUR PMO UP

Avg IT Budget per Project = $500K with duration of 200 calendar days.

If last year's Portfolio = 50 projects, then your Budget ~ $25M with 10K project days.

If you're off +/- 5%, then we NEED to talk.

Our PMO model is comprised of 8 levels of maturity measured across 9 PMBOK knowledge areas.

Levels of PMO Maturity

• Level I - PMO defining Value
• Level II - PMO organized
• Level III - Searching for delivery value
• Level IV - Portfolio Management
• Level V - Community Buy-in
• Level VI - Project teams delivery on schedule
• Level VII - Project teams calibrated w/ portfolios; more projects in fiscal year
• Level VIII - Organization delivering

These are the LOWEST level Maturity Assessment questions [Level I].  If you answer YES to any of these questions, consider reaching out to BTC for our 1 Hour free Workshop for more details.

1. Scope Management: Projects suffer from poor definitions of in-scope or out-of-scope items?
2. Time Management: Are your project teams operating in silos, unaware of team member utilization?
3. Resource Management: Are your resources sought out as tasks begin?  Or do projects start late & most finish late?  Are your Project & Resource Managers constantly fighting over resources?
4. Communications Management: Does your team lack standard reporting process for project delivery status?
5. Risk Management: Are risks considered outside of PM's informal thought process?
6. Quality Management: Do your project teams understand your customer's needs?
7. Cost Management: Are your project costs NOT estimated or tracked?  Does your PM receive these reports?
8. Procurement Management: Are vendors or contractors NOT considered part of the project team?
9. Project Integration: Do you have standard project definitions, terminology, scheduling or methodology defined?

Organizations with unpredictable strategic planning process will exhibit some or all of the following:

• Project & Resource Managers: often fight over resources. Org's arteries are clogged with too much work
• Project Priorities: frequently change with resources reassigned
• Project Activation: senior managers have the authority to unilaterally approve & activate projects
• Project Scheduling: projects are released as soon as approved by a senior manager, irrespective of resource availability

Well defined Strategic Planning will align your projects with your company's Strategic Goals while Force Ranking them in accordance to their priorities.  Projects will only be activated by the Governance Board ONLY when all major resource conflicts are resolved.

Contact us to learn more about how our PMO Assessments can help optimize your Project Management Office and drive greater project success.

Or email us at: contact@btcexperiences.com